Incident Reporting


Incident reporting is intended to determine causative or contributing factors of occupational injuries and illnesses and for use in determining if any action is necessary to prevent recurrence.

Incidents to Report

The following should be reported:

  • Near misses 
  • Injuries
  • Illnesses
  • Exposures
  • Fatalities
  • Hazardous material spills

Faculty, Staff and Students should report any of the above incidents. There are slightly different procedures for Staff and Faculty vs. Students and Non-Employees so please refer to the instructions for your function.

SCU Faculty or Staff

Supervisors have the best understanding of hazards associated with their operations and how to prevent injuries and illness from occurring. In the case of an injury to a staff or faculty member, the employees direct supervisor is responsible for notifying Human Resources of the incident. The incident will then be reviewed and corrective actions are instituted. Employees should fill out the Employee Incident Report Form at the time of the injury. 

  • SCU Staff or Faculty Incident Report Form »Info 

SCU Students and Non-SCU Employees

Santa Clara University reviews student and non-employee incidents to prevent recurrences. The SCU contact for the student or non-employee will assists the EHS Director in collecting the necessary information. If the student is a student employee and the incident occurs while working they should fill out the form below. Similarly non-SCU employees injured while working in the SCU Campus should fill out the form below.

  • Student and Non-Employee Injury & Incidents »Info

Incidents Requiring Immediate Action

  • Serious Injuries/Illnesses or Fatalities (please see further explanation below)
  • Exposure to Bloodborne Pathogens: requires treatment within 2-6 hours of exposure

Serious Injuries or Fatalities

Supervisors and/or Campus Safety contact EHS as soon as possible to report work related death, serious injury, or illness. EHS immediately (within 8 hours) reports any serious injury, illness, or fatality to Cal/OSHA as required by Cal/OSHA (8 CCR 342).

Cal/OSHA defines an injury or illness as “serious” if it: 

  • Requires inpatient hospitalization for a period in excess of 24 hours for other than medical observation
  • An employee suffers a loss of any member of the body
  • An employee suffers any serious degree of permanent disfigurement

There are no reprisals or other job discrimination for expressing any concern, comment, suggestion or complaint about a health and safety related matter.



Director of EHS

Incident Reporting Process


SCU Staff/Faculty

Incident Report Form


Incident Report Form